Collaborate

Helping you collaborate

More often than not you will have more than one person working on providing content. This can be time consuming if you have to continuously re-check information. There are a whole range of collaboration tools available to help you provide information that is consistent and saves you time.

Features that help facilitate collaboration include: Sharing, version control, history and commenting. Our content management system (CMS) have substantially more than just these, but to help you we’ve picked out our top features and these are shown on the right.

We have selected six areas that we think will make your job easier:

Ease of sharing

Sharing information is important if you have multiple contributors. Our CMS allows you to share content easily, by setting different types of access to your content. You can easily control who can view, edit, approve and publish your content. These permissions can be given to individuals or entire groups of people.

Automatic locking and unlocking

When more than one person is working on the same content, you do not want them to overwrite each other’s content. By providing the ability to lock content it will prevent it from being over-written. A message notifies the user that the content is in use by someone else and when it was locked. 

Comment capabilities on any content

No matter what kind of content you put into your site, you have the ability to turn commenting on or off. This provides an easy way to leave feedback on all kinds of content – directly inside the system.

Versioning and History

Understanding who has been working on content makes your job easier should you have any queries. Version control and history gives you the ability to see how many versions exist and who created or changed the content. This also allows you to revert to an earlier version of the content, should it exist.

Working Copy support

Should you want two or more people to work on a piece of content you can create parallel copies. The CMS will track the changes of the content, combining them into one, when they are completed. If this happens to be a newer version of existing content, when it is published the location will remain the same and the old version archived.

Flexible authentication

Your organisation may already have systems in place to allow people to log in.  These could be LDAP or Active Directory. You probably don’t want to give your users another set of passwords to access the systems. With this in mind, our CMS has a flexible authentication tool that allows you to integrate it with your systems.